Fan Meetups


Create a social gathering for your fellow fans. Fandom meetups are a great opportunity to find new friends who like your fandom, share cosplay and art, and take some amazing photos together.


  • Meetups will be registered for 1 hour.
  • Time slots are first come first served. If you would like to change the time of your meetup, you may do so no later than May 1, 2019, as long as there are other time slots available.
  • If your application is accepted, you must create a public Facebook event for your meetup in order to talk to your meetup attendees and answer questions.
  • All meetups must begin at the official meetup location and on time. Organizers must remain there for at least 15 minutes to allow people who may be running late a chance to join in.
  • After the first 15 minutes, the meetup may move off site for photos, socialization, or to continue the meetup, at the discretion and responsibility of the organizer (you).

    1. Read the Fandom Meetup Contract
    2. Fill in the following form and click submit.
    3. If you have any questions, e-mail
    4. Upon submitting this form you will receive an e-mail confirmation within 5-10 minutes (usually immediately). This does not mean that your application has been accepted, just received. Once your application has been reviewed and processed, you will be contacted by Otafest staff confirming your time slot.
    5. To finalize your slot, you must create a Facebook event for your meetup. Respond to your acceptance email within 5 business days with the link to your Facebook event and your meetup will be added to the meetup schedule and the Otafest Facebook account!
  • A phone number that you can be reached at during the festival.
  • Please input day and start time, between Friday 2 - 7pm, Saturday 11am-7pm, Sunday 11am-7pm (eg: Saturday, 5pm)
  • This field is for validation purposes and should be left unchanged.