• The sale of bootleg and/or counterfeit merchandise is prohibited at Otafest. You must abide by licensing and copyright laws. The sale of illegal merchandise is also prohibited.
  
  
• The sale of weapons and/or props resembling realistic weapons is prohibited at Otafest. Only props that abide by Otafest’s Festival Policies may be sold.
  
  
• The sale of mystery containers is prohibited at Otafest. A “mystery container” is defined as a bag, box, or container whose exact contents are unknown to the purchaser until after the purchase has been made. Due to several issues arising in prior years regarding the quality of items included in mystery containers, Otafest no longer allows their sale. By contrast, you may sell “Blind Boxes”, defined as different toys from the same collection contained in a sealed box.
  
  
• The sale of food and drink is prohibited unless authorization has been granted from Otafest and Marriott Catering Services. A Food and Beverage Authorization Request Form must be filled out and approved by Otafest and the venue. The sale of regular sized Pocky, Hi-Chew Fruit Chews, and flavored KitKat bars has already been approved for all Exhibitors.
  
  
• The sale of Otafest branded merchandise, mascot characters, or other Otafest trademarks is prohibited unless the Vendor has received prior approval in writing from Otafest.
  
  
• The sale of adult materials is permitted, however such items may not be sold to minors, nor can they be placed somewhere such that a minor could see it on display. It is your responsibility to ensure that the customer is of legal age prior to purchase.
  
  

Please let the Exhibitor Team know if you need any clarification.

A confirmation email will be sent to you once your application has been approved. It will include details regarding your payment options.

The hall will be available to you on Thursday afternoon/evening and Friday morning for setup. Please see the schedule for specific times.

To receive your badges, check in with Otafest staff at the Exhibitor Relations booth located just outside of the hall entrance.

Around the month of May, you will receive an email detailing the schedule for access to the loading dock for your specific time slot. Please keep an eye out for that important email.

If you wish to include a charged raffle or draw (i.e. where people have to pay to enter), then you must obtain a raffle license from the Government of Alberta and notify Otafest with proof of that license. Otafest must also approve the raffle.

Please refer to the Alberta Gaming, Liquor and Cannabis website for details on license requirements.

Otafest reserves the right to remove unlawful or unauthorized raffles or draws during the event.

Extra Exhibitor badges are available at $30.00 + GST each. You may note your required number of extra badges on your application form.

Additional Badges requested after March 27, 2024 (including replacement badges required during the event) will be charged at $50.00 + GST each.

Depending on how many badges are requested overall, Otafest may be required to limit additional badge sales.

Please see Otafest’s parking information page.