Local stores, industry, and travelling vendors are all welcome to apply for a vendor booth in our hall to sell your official licensed merchandise!
Setup
12:00 PM – 11:00 PM
Final Setup
7:00 AM – 9:30 AM
Open to Public
10:00 AM – 7:00 PM
Restock / Reset
7:00 AM – 9:30 AM
Open to Public
10:00 AM – 7:00 PM
Restock / Reset
7:00 AM – 9:30 AM
Open to Public
10:00 AM – 5:00 PM
Teardown
5:00 PM – 10:00 PM
Prices will be released by November 2023
A business may purchase and combine together up to a maximum of eight (8) contiguous booths.
Materials handling will be handled exclusively by Global Convention Services LTD. This pertains to all merchandise and equipment that comes through the loading dock. For details regarding extra furnishing for booth spaces, shipping and storage of merchandise please refer to the Tradeshow Forms.
Power and internet access are available, however you must order them directly through the Calgary Telus Convention Centre using the provided Tradeshow Forms.
Otafest is not able to order these services for you. As these particular services are provided direct to you, if you have any questions please contact the Calgary Telus Convention Centre.
This year's tradeshow forms are not yet available. A button to download them will appear here once they are ready.
The sale of weapons and/or props resembling realistic weapons is prohibited at Otafest.
Only props that abide by Otafest’s Festival Policies may be sold.
Please let the Exhibitor Team know in advance if you intend to sell such items or reach out if you need further clarification.
The sale of mystery containers is prohibited at Otafest.
A “mystery container” is defined as a bag, box, or container whose exact contents are unknown to the purchaser until after the purchase has been made.
Due to several issues arising in prior years regarding the quality of items included in mystery containers, Otafest no longer allows their sale. If you have questions regarding whether an item is considered a mystery container, please contact the Exhibitor Team for clarification.
As part of Otafest’s various contests, patrons will be given gift certificates for use in the Exhibitor Hall. As part of Otafest’s terms & conditions, you must accept these gift certificates.
Please accept them for the value indicated as an all-or-nothing item (i.e. don’t give any change).
At the end of each day, please bring all gift certificates you’ve collected to the Exhibitor Information Desk to exchange them for cash.
Please note you will not be compensated for lost certificates so you should treat them as cash.
A sample certificate will be shown to you prior to the start of the festival so you know what to expect.
As per the Alberta Fire Code any decorative material, such as, but not limited to, drapes, theatre curtains, signs, banners, acoustical material, plastic cloth, plastic displays, canvas, cardboard, canopies, etc. must be of non-flammable material, conforming to CAN/ULC S2109, or treated and maintained in a flame retardant condition to ensure that the material will pass the match flame test in NFPA 705.
If your display(s) does not conform to this, you will be required to remove it.
Please let the Exhibitor Team know if you need any clarification.
A confirmation email will be sent to you once your application has been approved. It will include details regarding your payment options.
The hall will be available to you on Thursday afternoon/evening and Friday morning for setup. Please see the schedule for specific times.
To receive your badges, check in with Otafest staff at the Exhibitor Relations booth located just outside of the hall entrance.
Around the month of May, you will receive an email detailing the schedule for access to the loading dock for your specific time slot. Please keep an eye out for that important email.
If you wish to include a charged raffle or draw (i.e. where people have to pay to enter), then you must obtain a raffle license from the Government of Alberta and notify Otafest with proof of that license. Otafest must also approve the raffle.
Please refer to the Alberta Gaming, Liquor and Cannabis website for details on license requirements.
Otafest reserves the right to remove unlawful or unauthorized raffles or draws during the event.
Extra Exhibitor badges are available at $30.00 + GST each. You may note your required number of extra badges on your application form.
Additional Badges requested after March 27, 2024 (including replacement badges required during the event) will be charged at $50.00 + GST each.
Depending on how many badges are requested overall, Otafest may be required to limit additional badge sales.
The map will appear here once it is confirmed with the venue!
This application will open on November 19, 2023 at 10:00 am MT.
Information on this page is deemed reliable but not guaranteed and is subject to change.
Otafest
May 10 – 12, 2024
Calgary Telus Convention Centre
120 9 Ave SE
Calgary, AB T2G 0P3