Otafest 2022

Artist Alley Application

Calgary Telus Convention Centre

May 21 - 22, 2022

Mailing List

Friday

May 20

Setup
12:00 PM – 11:00 PM

Saturday

May 21

Final Setup
7:00 AM – 9:30 AM
Open to Public
10:00 AM – 6:00 PM

Sunday

May 22

Restock / Reset
7:00 AM – 9:30 AM
Open to Public
10:00 AM – 6:00 PM
Teardown
6:00 PM – 10:00 PM

COVID-19 Safety

  1. Vaccine eligible individuals (including artists) are required to show proof of vaccination prior to being granted access to the venue or Exhibitor Hall.
  2. Individuals who are not vaccine eligible are required to show a privately paid negative COVID-19 test taken within 48 hours prior to their initial arrival at Otafest.
  3. All participants, artists, vendors, panelists, etc. of Otafest are required to wear a mask.
  4. COVID-19 safety protocols may be revised without notice pending government policy or Otafest’s discretion.

Pricing & Details

In order to minimize any risk of COVID-19 exposure, Otafest is offering only full tables for Otafest 2022. Otafest has also increased the amount of spacing between artist tables.

Full Table ($250.00 + Service Fee)*

  • 8 ft. x 2 ft.
  • 1 Sub-Artist/Helper/Assistant
  • Up to 2 Artist Alley Badges**
  • 2 Passes to Otafest 2022**
  • Up to 2 chairs
  • Table skirted on 3 sides
  • Table rental is for all 2 days of the festival

* GST included. Service Fee is 2.9% + $0.30.

** Artist Alley Badges will grant the bearer access to the Exhibitor Hall ONLY so you can get to your table and sell your art. If you want to explore the rest of Otafest (panels, showings, café, etc.), you will need to use your Otafest 2022 pass(es).

Application & Selection

Artist applications will be selected in the following manner:

  • 60% by jury.
    • Applicants who are not awarded a table via jury will automatically be entered into the lottery.
  • 30% by lottery.
    • Applicants will have the choice to skip the jury selection and enter only into the lottery.
  • 10% by invite.
    • If Otafest does not fill the 10%, then it will be released via lottery to the general pool of applications.

 

We will inform all applicants by January 15, 2022 via e-mail. Artists who are not awarded a table will automatically be added to a wait list.

Otafest has never had issues with anyone attempting to circumvent the selection system, however should this occur it will result in an automatic ban without notice from this year’s Artist Alley and potentially future Artist Alley events at Otafest’s discretion.

Payment

You will receive an email about your application status (accepted/waitlisted) by January 15, 2022.

If you are awarded a table, you will also receive your payment deadline and specific details on how to pay for your table. Payments will be made online, please note that a service fee of 2.9% + $0.30 will apply.

Hotel

The Marriott Hotel

Just an elevator ride away from Otafest, you can book your stay at the Calgary Marriott Downtown Hotel with special rates for Otafest exhibitors!

Connected directly to the Telus Convention Centre and boasting Calgary’s largest standard guestroom available with a single king or two double beds and large windows, the Marriott’s rooms feature beautifully appointed furniture and hypoallergenic Duvets, fitness center, pool access, and wireless internet.

Special Considerations

Punctuality & Display Setup

Your presence at your table reflects the way patrons perceive Otafest’s quality, professionalism, and polish.

We require your displays and showcases be ready and you be present at your table during the hours the Exhibitor Hall is open to the public. Unfortunately, we’ve had issues with this in the past and so we must enforce a ban for absentee Artists.

If you have an emergency, please e-mail us as soon as possible. These are handled on a case by case basis.

Power & Internet​

Power and internet access are available, however you must order them directly through the Calgary Telus Convention Centre Tradeshow Forms. Otafest is not able to order these services for you. As these particular services are provided direct to you, if you have any questions please contact the Calgary Telus Convention Centre.

Weapons & Realistic Props

The sale of weapons and/or props resembling realistic weapons is prohibited at Otafest.

A “weapon” is defined to be any item that is designed to cause injury or death, or anything a person actually uses or intends to use to cause injury or death. Also includes any item which is designed, used, or intended for use to threaten or intimidate.

A “prop resembling a realistic weapon” is defined as any prop that can be mistaken for a weapon by a casual observer at any distance.

Props that abide by the Otafest Weapons & Props Policy may be sold.

Gift Certificates

As part of Otafest’s various contests, patrons will be given gift certificates for use in the Exhibitor Hall. We ask that you accept the certificates for the value indicated as an all-or-nothing item (i.e. don’t give any change).

At the end of each day, please bring all gift certificates collected to the Exhibitor Information Desk to be paid out. Please note you will not be compensated for lost certificates and should treat them as cash. A sample certificate will be shown prior to the start of the festival so you’ll know what to expect.

Raffles & Draws

If you wish to include a charged raffle or draw, then you must obtain a raffle license and notify Otafest with proof of license. Otafest must also approve the raffle. Please refer to the Alberta Gaming, Liquor and Cannabis site for details on license requirements.

Otafest reserves the right to remove unlawful or unauthorized raffles or draws during the event.

Flammable Materials

As per the Fire Code any decorative material, such as, but not limited to, drapes, theatre curtains, signs, banners, acoustical material, plastic cloth, plastic displays, canvas, cardboard, canopies etc. must be of non-flammable material, conforming to CAN/ULC S2109, or treated and maintained in a flame retardant condition to ensure that the material will pass the match flame test in NFPA 705.

Proxy Forms

If you are selling art that you did not create, then a proxy form signed by the original artist must be submitted to Otafest by March 22, 2022. Proxy forms are available on your online artist portal once you’ve been awarded a table. You can upload and submit completed forms in your portal as well.

Setup

To receive your badges, check in with Otafest staff at the Exhibitor Relations booth located just outside of the hall entrance.

Tables in the hall will be labeled by number and artist alias or name. Please note that artists do not have access to the loading dock for setup unless specifically requested and approved. If you require access to the loading dock, please notify us by Sunday, March 22, 2022. A $75.00 fee will be charged for access.

Map

Application