This application for an Artist Alley table at Otafest will become a contract between the Otafest Film and Cultural Festival Planning Committee (Otafest) and the applicant (Artist) upon acceptance. By submitting an application for a table at Otafest 2020 the Artist agrees to the following terms and conditions. The information contained within these terms and conditions may be updated or amended at the discretion of Otafest.

1. Location, Layout, and Table Definitions
1. The Otafest 2022 Artist Alley will be located inside the Calgary Telus Convention Centre (CTCC) Exhibit Hall, hereafter referred to as the "Exhibitor Hall" during the dates of May 21 - 22, 2022.
2. The "layout" refers to the configuration of Artist Alley tables within the Exhibitor Hall.
3. Otafest reserves the right to modify the location of the Artist's reserved table space if necessary.
4. A "Full Table" is classified as a table space of approximately 8 x 2 feet.
5. A "Half Table" is classified as a table space of approximately 4 x 2 feet.
2. Table Applications
1. The Artist must submit an application online in order to be considered for a table space.
2. Applicants, the Artist, and any sub-artists must be 14 years of age or older by May 21, 2022.
3. Otafest reserves the right to reject an application for any reason.
4. Placement of the Artist in the Artist Alley will be at the discretion of Otafest.
3. Use of Artist Alley Table Space
1. The Artist will have access to their designated table space during the following setup, hours of operation, and takedown times of the Exhibitor Hall:
1. Friday May 20, 2022 between 12:00-22:00 MST
2. Saturday May 21, 2022 between 7:00-18:00 MST
3. Sunday May 22, 2022 between 7:00-20:00 MST
2. The Artist may bring additional assistants to aid with their set up on Friday without purchasing additional admission, however, on Saturday and Sunday, any/all assistants require an Artist Alley badge to enter the Exhibitor Hall.
3. Displays and showcases must be set up by the time the Exhibitor Hall is open to the public.
4. The Artist may use the table to display their merchandise as they see fit. All displays must fit within the given table space. Displays over 6ft. in height must be inspected by Otafest to ensure it is stable. All Artists must abide by the local fire and safety regulations.
5. All displays must be self standing, stable, and may not lean over the table. Artists will be asked to immediately remove items which do not meet these criteria.
6. Displays shall not obstruct or interfere with other Artists’ table space or the view of their table space.
7. Shelving units, racks, and other large displays behind the Artist’s table which obstruct the movement of other Artists are not permitted. Artists will be asked to remove such items immediately. The area behind the tables is a shared space, please be considerate of others with regards to the use of the space behind your table.
8. The Artist agrees to be present at their table during all the hours that the Exhibitor Hall is open to the public.
1. If a situation arises where the Artist is not able to tend to their table and is unable to find a replacement, then the Artist shall immediately inform Otafest of their circumstances. Otafest will handle such reports on a case by case basis.
9. The Artist shall keep their table space clean and prevent any damage to the tables and chairs provided or to the Exhibitor Hall. The Artist will not use any permanent methods of affixing displays to the tables, chairs or to the Exhibitor Hall.
10. The tables and chairs provided shall not be moved or removed.
11. A maximum of two (2) people may operate an Artist Alley table space, this applies to both Half Tables and Full Tables.
12. All persons behind an Artist Alley table space must have an Otafest 2022 Artist Alley badge visible on their person.
13. Otafest shall not be held responsible for damage to the Artist’s merchandise or display as a result of relocating their materials in order to comply with the points listed in this contract.
4. Number of Badges
1. The Artist will receive one (1) Artist Alley badge for themselves.
1. Artist Alley Badges will grant the bearer access to the Exhibitor Hall only and does not constitute admission to other rooms or areas at Otafest.
2. If requested, the Artist may receive one (1) additional Artist Alley badge for a helper.
1. The request must be made before March 22, 2022.
2. If the Artist has submitted the name of a helper in their application, it will constitute such a request.
3. If the request is made on or after March 22, 2022, a $30.00 CAD charge plus service fee will be levied.
4. A request to change the name on a badge constitutes a new request, invalidates any prior request, and shall be held against the above dates.
3. There is a $30.00 CAD charge to replace badges lost during Otafest.
5. Payment, Refunds, and Cancellations
1. All prices are in Canadian Dollars.
2. The Artist shall have the full payment for their table space submitted to Otafest by the due date specified in their confirmation email. Failure to meet the payment deadline will result in the immediate loss of the table space.
3. The Artist may not resell or sublet their table space.
4. Cancellations must be submitted in writing to artist.alley@otafest.com .
1. A 50% refund of the table space (less the online payment service charge) will be provided if the cancellation is received before March 1st, 2022.
2. No refund will be provided if the cancellation is received on or after March 1st, 2022.
5. Otafest reserves the right to resell table spaces which have not been claimed by the time the Exhibitor Hall opens to the public.
6. Merchandise Restrictions
1. The sale of reproduced and/or copyrighted merchandise is prohibited. Otafest prohibits the sale of merchandise originally created by someone other than the Artist without a signed Proxy Selling Agreement completed by the original creator of the work. Proxy Selling Agreements must be submitted to Otafest on or before March 22, 2022.
2. The Artist shall respect and abide by all copyright regulations.
3. The Artist shall not sell commercial goods.
4. The Artist shall not sell or distribute food or drink.
5. The Artist shall not display content which Otafest deems as offensive, inappropriate, or sexually explicit. Tasteful and artistic nudity may be accepted at the discretion of Otafest.
6. The Artist shall not sell sexually explicit merchandise to minors.
7. The Artist shall not reproduce or sell Otafest branded merchandise, mascot characters, or other Otafest trademarks unless the Artist has received prior approval in writing from Otafest.
7. Gift Certificates
1. The Artist shall accept official, signed Otafest 2022 Gift Certificates ("Gift Certificates") and honor them for the value denoted on the certificate.
2. The Artist shall not provide change for purchases made solely with a Gift Certificate.
3. Each day, after the Exhibitor Hall closes to the public, the Artist may bring the Gift Certificates they have collected to the Exhibitor Information Desk in the Exhibitor Hall pre-function area to redeem the Gift Certificates for cash.
4. The last day for Artists to redeem Gift Certificates for cash is Sunday, May 22nd, 2022, after which all Gift Certificates shall be deemed null and void.
5. Otafest shall not replace or honor lost Gift Certificates.
8. Security and Liability
1. The Artist is responsible for all of their merchandise and personal items. The Exhibitor Hall will be locked overnight, however, the Artist must ensure that they store their belongings in a safe and reasonable location. 
2. Otafest assumes no responsibility for any lost, stolen, or damaged merchandise or personal items.
3. The Artist forever releases, waives, and discharges Otafest from all liability to the Artist for any loss or damage to the Artist or their property, and any claim or demands on account of personal or property injury.
4. The Artist is responsible for their own well-being at Otafest 2020. If assistance is required, please contact an Otafest representative.
9. General Conduct
1. The Artist shall abide by all Otafest and Calgary Telus Convention Centre policies at all times.
2. The Artist shall be respectful of other Artists, vendors, Otafest patrons, Otafest representatives, and CTCC staff. 
1. Harassment will not be tolerated and will result in the Artist’s immediate removal without refund.
3. The Artist shall respect their table space, Artist Alley, the Exhibitor Hall, and the Calgary Telus Convention Centre building.
4. Loud music and/or flashy light displays are not permitted.
5. The Artist shall follow local health and safety regulations at all times.
10. COVID-19 Safety Protocols
1. Vaccine eligible individuals are required to show proof of vaccination prior to being granted access to the venue or Exhibitor Hall.
2. Individuals who are not vaccine eligible are required to show a privately paid negative COVID-19 test taken within 48 hours prior to their initial arrival at Otafest.
3. All participants of Otafest are required to wear a mask.
4. COVID-19 safety protocols may be revised without notice pending government policy or Otafest’s discretion.
11. Violation
1. Artists in violation of these terms and conditions may receive one warning, expulsion from Otafest 2022 with no refund, and/or the Artist may also be barred from future Artist Alley events for a period of no less than one (1) year.
1. Any fees or charges incurred as a result of a violation will be passed on to the Artist.