• The sale of bootleg, inauthentic, and/or counterfeit merchandise is prohibited at Otafest. You must abide by licensing and copyright laws. The sale of illegal merchandise is also prohibited.
• The sale of weapons and/or props resembling realistic weapons is prohibited at Otafest. Only props that abide by Otafest’s Festival Policies may be sold.
• The sale of mystery containers is prohibited at Otafest. A “mystery container” is defined as a bag, box, or container whose exact contents are unknown to the purchaser until after the purchase has been made. Due to several issues arising in prior years regarding the quality of items included in mystery containers, Otafest no longer allows their sale.
  By contrast, you may sell “Blind Boxes”, defined as different toys from the same collection contained in a sealed box.
• The sale of food and drink is prohibited unless authorization has been granted from Otafest and Marriott Catering Services. A Food and Beverage Authorization Request Form must be filled out and approved by Otafest and the venue. You will be provided a blank form in your acceptance email. The sale of regular sized Pocky, Hi-Chew Fruit Chews, and flavored KitKat bars has already been approved for all Exhibitors.
• The sale of Otafest branded merchandise, mascot characters, logos, or other Otafest trademarks is prohibited unless you have received prior approval in writing from Otafest.
• The sale of adult materials is permitted, however such items may not be sold to minors, nor can they be placed somewhere such that a minor could see it on display. It is your responsibility to ensure that the customer is of legal age prior to purchase.

Please let the Exhibitor Team know if you need any clarification.

A confirmation email will be sent to you once your application has been approved. It will include details regarding your payment options.

1. In early May (usually one week before the show), you will be provided with a loading dock schedule for the setup day (Thursday). Your dock arrival time is listed in the schedule. Please arrive on time. If you arrive early, be prepared to wait as the dock will be accommodating other vendors.
2. Once in the loading dock, you will be directed into a bay by the dock staff. When you have unloaded all your materials onto the dock, give the dock staff your booth number and they will move the materials there while you leave to park your vehicle. If you have materials or merchandise you would feel more comfortable carrying to your booth space yourself, please let the staff at the dock know.
3. Once you’ve parked your vehicle, you can enter the hall via the North Building’s front entrance, then up the escalator.
4. Before setting up, you must check in with Otafest staff at the Exhibitor Relations booth to pick up your Exhibitor badges. Please wear them for the duration of your setup as well as during the days of the festival. Due to the risk of theft, Otafest does not permit anyone without a badge into the Exhibitor Hall, whether it be during setup or show hours. Any helpers you have will require a badge.

The hall is available to you on Thursday from noon – 11:00 PM and Friday from 7:00 AM – 9:30 AM for setup.

If you wish to include a charged raffle or draw (i.e. one where people have to pay to enter), then you must obtain a raffle license from the Government of Alberta and notify Otafest with proof of that license. Otafest must also approve the raffle.

Please refer to the Alberta Gaming, Liquor and Cannabis website for details on license requirements.

Otafest reserves the right to remove unlawful or unauthorized raffles or draws during the event. Otafest may also withhold approval for a raffle for any reason.

Extra Exhibitor badges are available at $40.00 + GST each. You can specify the number of extra badges you require on your application form, and they will be added to your booth.

Additional badges requested after March 27, 2025 (including replacement badges during the event) will be charged at $60.00 + GST each.

Depending on how many badges are requested overall, Otafest may be required to limit additional badge sales.