Local stores, industry, and travelling vendors are all welcome to apply for a vendor booth in our hall to sell your official licensed merchandise!
Otafest has a strict no-bootleg policy! Details can be found in the application terms & conditions!
Setup
12:00 PM – 11:00 PM
Final Setup
7:00 AM – 10:00 AM
Open to Public
10:00 AM – 7:00 PM
Restock / Reset
7:00 AM – 10:00 AM
Open to Public
10:00 AM – 7:00 PM
Restock / Reset
7:00 AM – 10:00 AM
Open to Public
10:00 AM – 5:00 PM
Teardown
5:00 PM – 10:00 PM
We expect pricing information to be available by early November.
Regular Booth (CAD $900.00 + GST)*
Corner Booth (CAD $1000.00 + GST)*
* Depending on your chosen payment method, a processing fee may also be required.
Global Convention Services LTD. is our exclusive partner for all materials handling. This covers any merchandise or equipment brought in through the loading dock.
You can ship your items ahead of time. Please be aware that Global Convention Services will apply a storage fee for this service.
For details on ordering extra booth furnishings, and for all shipping/storage specifics, please consult the Exhibitor Package sent with your acceptance email.
Power and internet services are managed directly by the Calgary Telus Convention Centre (CTCC).
You must order these services directly from the CTCC using the forms in your Exhibitor Package. Because these are venue-provided services, Otafest cannot place orders on your behalf or provide technical support. The CTCC team is your direct contact for any questions, orders, or troubleshooting needs.
The sale of weapons and/or props resembling realistic weapons is prohibited at Otafest.
Only props that abide by Otafest’s Festival Policies may be sold.
If you have any questions about the sale of prop items, please reach out to the Otafest Exhibitor team for assistance and clarification.
The sale of mystery containers is prohibited at Otafest.
Mystery containers are any bag, box, or other item where the exact contents are unknown to the buyer at the time of purchase. This policy was introduced after feedback from attendees in previous years regarding item quality.
Note: Blind boxes are still allowed! This is where the customer knows the specific collection or series they are buying from (e.g., a specific set of keychains), but the exact item within that series is a surprise.
Attendees win Otafest Gift Certificates through various festival contests and events. As a condition of exhibiting, you are required to accept these as payment.
Here’s the process:
Please note you will not be compensated for lost certificates so you should treat them as cash. A sample certificate will be shown to you prior to the start of the festival so you know what to expect.
As per the Alberta Fire Code, all decorative materials used in your display must be fire-resistant.
This applies to all materials, including drapes, banners, signs, canopies, and plastic displays. They must be certified as non-flammable (conforming to CAN/ULC S2109) or be treated with a flame retardant (passing the NFPA 705 match flame test).
Any displays that fail to meet this standard must be removed immediately.
The sale of AI-generated artwork is prohibited.
This policy covers any images, designs, or other works created wholly or in part through the use of artificial intelligence, machine learning, or similar algorithmic tools. Our Exhibitor Hall and Artist Alley are dedicated spaces that celebrate the skill, creativity, and direct work of human artists.
The sale of AI-generated art is prohibited. This is defined as artwork generated via the use of artificial intelligence, machine learning, or similar algorithms.
Please let the Exhibitor Team know if you need any clarification.
A confirmation email will be sent to you once your application has been approved. It will include details regarding your payment options.
The hall is available to you on Thursday from noon – 11:00 PM and Friday from 7:00 AM – 9:30 AM for setup.
If you wish to include a charged raffle or draw (i.e. one where people have to pay to enter), then you must obtain a raffle license from the Government of Alberta and notify Otafest with proof of that license. Otafest must also approve the raffle.
Please refer to the Alberta Gaming, Liquor and Cannabis website for details on license requirements.
Otafest reserves the right to remove unlawful or unauthorized raffles or draws during the event. Otafest may also withhold approval for a raffle for any reason.
Extra Exhibitor badges are available for purchase. You can specify the number of extra badges you require on your application form, and they will be added to your booth. Please see the application’s terms & conditions for pricing.
Otafest may limit additional badge sales at its discretion.
Information on this page is deemed reliable but not guaranteed and is subject to change.